Organising a sporting event can be a daunting task irrespective of it being a local or a premiere tournament/event. However, if one knows the essential things required on the field, the execution becomes easier. One cannot go into organizing an event without proper planning and preparation, especially in a sports event. The margin of error is minimal in a sports event. An organizer may be occupied with many things and there are chances that some essential things get neglected. Therefore we have prepared a checklist of things you need to have for organising a memorable sports event.
Things you must do to organize a successful sports event
Delegation of the task is paramount. A man alone can only do so much. In order for smooth functioning, the tasks for the events should be distributed equally among the team. One head should be assigned for each team which who will then report to the person-in-charge of the tournament. This delegation will ensure that the work is completed within the given time.
Another important factor is communication between various departments. There must be a continuous flow of information from one department to another. For example, the person responsible for arranging catering needs to communicate the contact details of the caterer to the operations team and must ensure that the food is made available in time. The marketing team must hand over all the marketing collaterals to the operations team well in advance.
Then comes the task of procuring the necessary stationery and the equipment required for the matchday. For example, if it is a football tournament, then arrangements will have to be for footballs, referee, corner flag etc. There is also a risk of injury since it is a sports event. Hence, an organizer must ensure that a first-aid kit is available on the ground along with a qualified physio. The above-mentioned details is a must follow. The requirements may change depending on the level and the type of sport being played.
The above attached is the checklist of things you need to have for a sports event. Hope this list saves your time and will provide you with clarity during the stressful and chaotic time on the event day.
Even a small little detail forgotten by organizer can lead to embarrassment and panic on the event day. However, there is no such thing as one-size-fits-all. This list covers all the basic requirements but it’s better to create a customized checklist based on your event type, event goal and budget.